PRIVACY POLICY2018-10-10T09:37:28+01:00

Privacy policy

The Bottle Yard Studios (TBYS) is wholly owned and managed by Bristol City Council. Bristol City Council is the data controller for the purposes of the Data Protection Act 1998 and other regulations including the General Data Protection Regulation (Regulation (EU) 2016/679), which means it determines what your data is used for and why it is collected. The purpose of this privacy policy is to tell you about what information we collect about you when you use our service, how we use that information and who we may share it with.

The contact details of the data controller are; Colin Molton, Bristol City Council, PO Box 3176.

What data we need to collect and the legal basis for processing it:

To provide this service, we will process any of the following types of data:

  • Name
  • Date of birth
  • Email address
  • Home address
  • Personal telephone number
  • Website details
  • Personal bank details (Sole Traders only)
  • Video Recordings (CCTV)
  • IT related data (IP addresses of equipment needing to be configured onto TBYS network)

We are collecting this data as it is necessary to carry out the contract you have entered into and/or to deliver the service that you have requested and/or it is in the public interest to process this (CCTV) with your consent. We may not need to collate all of the above data to carry out the task in hand, we will only collate and use the data absolutely necessary.

If you don’t allow us to use your data this will mean that we will not be able to enter into a contract with you and/or invoice you accordingly for the services provided.

Privacy statement: what we do with your personal data

Your privacy is important to us and we take great care to protect it. You can visit our website without giving us your personal data.


The TBYS website contains webforms (such as the contact form) which can be used by visitors wishing to submit their contact details or other useful information. If you enter your details on the form, it is sent directly to a Bristol City Council email address.

When the email reaches Bristol City Council it is subject to the council’s privacy policy found here: The council’s email systems are configured to automatically delete messages retained for more than two years.

Any data you submit will be used solely by TBYS and/or Bristol City Council for getting in contact with you or where applicable providing the services that you’ve requested.

Links to social media

The TBYS website has links to its social media pages and accounts. TBYS doesn’t collect any personal data through these links. Please check each social media platform for their privacy policies or contact them directly if you have any questions.

Sharing button for social media

The TBYS website has a share button to automatically post to your own social media account(s). We do not collect any data through this function. The share function is a third party plugin called JetPack by Automattic. Their privacy policy can be found at:


The TBYS website has links to external websites. TBYS and Bristol City Council takes no responsibility for the content or data protection on these sites. Please check their privacy policies or contact the organisations directly if you have any questions.

When we may share your data

TBYS and Bristol City Council may share your information without asking you if:

  • the law says we must
  • there is a risk of serious harm or threat to life.

Web statistics

Bristol City Council collects web statistics automatically about your visit to the TBYS website based on your IP address. This information is used by Bristol City Council, as a public authority, to facilitate its public task in providing services to as many people as possible. Bristol City Council uses Google Analytics for this purpose, your IP address will be deleted from the Google server after 38 months. Google’s privacy policy is found here:


TBYS sometimes stores small files called ‘cookies’ on your computer or other device to help improve your experience on the website. Our cookies cannot be used to identify you personally.

How to see the information we hold about you

Under the Data Protection Act, you can ask TBYS and/or Bristol City Council for the following information:

  • confirmation that your personal data is being processed by TBYS and/or Bristol City Council
  • a description and copy of the personal data
  • the reasons why the data is being processed
  • details of who we have, or might, give it to.

Data Protection Notification

You may view Bristol City Council’s Data Protection Notification by searching for its registration number – Z5873747 – on the Information Commissioner’s website.

Contact the data protection officer



Senior Data Protection Officer
Bristol City Council
ICT Commissioning and Information Governance
P O Box 3176

V1.04 (Updated 10/10/2018)

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